Provide executive level administrative support to the President & CEO and Vice President for Institutional Advancement and coordinates confidential assignments and projects for the Senior executive team and the Board of Trustees. Key responsibilities are to deliver proactive administrative support including: scheduling and managing calendars for maximum efficiency and effectiveness, prioritizing and resolving conflicts and competing demands; receiving and responding to meeting and other requests; general clerical duties such as scanning, copying, filing, data entry, collecting and organizing mail, ordering supplies; proofreading, answering, and composing routine correspondence, and assisting with creation of presentations; coordinating expense reimbursements and credit card reconciliations; and coordinating travel arrangements. Additional key responsibilities include: providing professional, efficient, and respectful contact and coordination with members of the Board of Trustees, senior administrators, donors, and external partners, assisting with general meeting preparation and follow-up to include creating meeting agendas, drafting minutes for CEO & VP approval, and organizing and scheduling follow-up actions. In addition, this position performs all administrative functions in support of the Institutional Advancement team.
Work schedule may include flexible hours, weekends, weekdays, evenings, holidays and extended hours in order to meet the needs of the organization.
Provide sales coverage and develop best possible market penetration for all products to present and prospective accounts in his/her assigned territory in accordance with company's policies and programs. Provide greater access to health insurance, by providing education and assistance to Medicare individuals. Distribute health education materials and arrange for health screenings. Provide Facilitated Enrollment, help facilitate the continuance of health insurance, and offer assistance with recertification.
Under the direction of the FSSD Career Development Coordinator, the Employment Specialist will assist in the planning, development, implementation, and oversight, of assigned services offered through the Focus on Self Sufficiency Department (FSSD). The Employment Specialist assist in the administration and coordination of activities offered through FSSD’s employment and vocational services unit; and works to ensure adherence to contractual and labor mandates, associated with employment and vocational development initiatives, and service provision.
To perform a variety of complex and confidential clerical and administrative duties in support of management in order to ensure the most timely, efficient and professional operations.
Advantech Industries Inc. is a contract manufacturer providing sheet metal and precision CNC machined parts and assemblies to the medical, defense, aerospace, scientific instrumentation and electronics industries. We are looking to immediately fill a Receptionist position. Hours are Monday - Friday 8:00am - 5:00pm. Eligible candidates must have a High School Diploma/GED and 3 years of experience minimum.
Under the supervision of the Sales Manager, the Sales Administrative Assistant is responsible for the entire quote preparation process starting from receipt of Request for Quote from customers through compilation of complete quote package. This position also handles sending quotes out to customers along with handling daily customer requests.
The Administrative Assistant provides administrative support to the Director of Employment Connections as well as to the Director of One Source Solutions to prepare and review reports, maintain departmental files, initiate purchasing for the departments, coordinating all building, computer equipment and phone maintenance. This Assistant is also responsible for reception duties as the main contact for entrance to the building. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization.
RochesterWorks! provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
